Job OpeningPosting Title: CHIEF OF STAFF
Job Code Title: CHIEF OF STAFF
Department/Office: FIELD MISSIONS ADMINISTERED BY DPKO
Duty Station: ADDIS ABABA
Posting Period: 04 October 2016 - 18 October 2016
Job Opening Number: 67792
Staffing Exercise N/A
Special Notice
Notes:
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.
Org. Setting and Reporting
This position is located in Addis Ababa Ethiopia. The Chief Of Staff will report to the SRSG. This position is available for six (6) months.
Responsibilities
This post is in the United Nations Office to the African Union and is at the D-2 level. The incumbent reports to the Head of the Office and acts as his/her Deputy as well as Officer in Charge in his/her absence, and is responsible for ensuring the integrated and coherent functioning of the Office across all components and locations. To this effect, the Chief of Staff oversees the core mechanisms and processes that enable the integrated delivery of the Office's mandate, in particular planning, policy coordination, senior-level decision-making and information management. To this end, the Chief of Staff will serve as the coordinator of the three substantive units within the Office, which provide a wide array of technical advice to the African Union, in order to ensure that the support provided to the African Union through the three Units of the Office is effectively integrated and mutually reinforcing. The Chief of Staff will oversee the support elements of the Office and may be requested to perform other relevant dues, as required. Within delegated authority, the Chief of Staff will be responsible for the following duties: Management -Ensures the effective direction and integrated management of all the Office's activities in line with the guidance of the Head of the Office. Coordinate the work of the Political Affairs Unit, the Operational Planning and Advisory Unit, the Administrative Planning and Advisory Unit as well as the Mission Support Team. Leads and oversees the internal management of the Office on behalf of, and as directed by the Head of the Office, including the development, advice and promotion of policies on management issues. Oversees the coordination of and support to the African Union by the substantive units, ensuring the implementation of a well-articulated policy for the reporting and management of substantive staff within these units. Serves as the focal point in the Office for all sensitive personnel and management issues, as well as for contacts with the Office of Internal Oversight Services. Perform daily management responsibilities for staff members, determining priorities, allocating responsibilities, appraising performance and ensuring the cohesiveness of the Office and its work with partners. Planning and budgeting: Oversees the development of plans for mandate implementation, ensuring that they accurately reflects a coherent and integrated approach and incorporation of mandated cross-cutting issues, such as gender. Ensures a clear understanding between substantive priorities and support capacities; and, liaises with all components to advise and ensure use of the best methods for achieving mission objectives and priorities of the Office. In coordination with the support component, ensures an integrated approach to the results based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversees the process, as it relates to substantive mission components. Periodically reviews, with the Head of the Office and the heads of the three Units, the delivery of component work plans, identifying necessary adjustments and/or revised assumptions, as appropriate. Policy: Provides guidance on United Nations policies and procedures. Coordinates the development and implementation of cross-cutting and management policy among the various components of the Office. Ensures that advice and information on cross-cutting issues is coordinated with all relevant components of the Office prior to submission to the Head of the Office. Political and operational advice: In coordination with the respective Unit heads, provide advice and recommend priorities on strategic, policy, political and operational issues, covering the substantive responsibilities of the Office, including peacekeeping and capacity-building, with respect to its support to the African Union. Working closely with the respective Unit heads, identify and respond to political and operational developments, problems and incidents; responding to/initiating negotiations with numerous participants and parties at a senior level to resolve problems, in consultation with the Head of Office and relevant Headquarters Offices, as appropriate. Advice the Head of Office on all matters related to the implementation of the Office's mandated tasks. Support the Head of Office to articulate objectives for the Office that all members of the team understand and can communicate to their respective staff and components. Ensure that high quality political analysis, and advice on strategic and planning matters related to the Office's support to the African Union is provided to the Head of Office. Coordination and liaison: Facilitate relations and coordination with the African Union, Member States, UN partners, regional and sub-regional organizations, donors and other relevant stakeholders. Communications and information management: Ensures effective functioning of coherent communications structures and systems. Ensures delivery on reporting obligations to the Secretariat, Security Council and the General Assembly, as well as coordinates responses to Headquarters request for information. Oversees office-wide, integrated procedures and systems for information analysis and management, including intra-mission information sharing, reporting requirements, security classification, records management and publication of Intranet content. Oversees the implementation of knowledge management approaches throughout the mission, such as handover notes, after-action reviews and end-of-assignment reports. Protocol: In close consultation with the Head of Office and the relevant Unit head, facilitates discussions between the Office and host government on issues related to deployment and operations. Advises the Head of Office on protocol matters and supervises and provides guidance on the preparation and coordination of official visits. Work implies frequent interaction with the following: The Head of Office, staff within the Office, heads of units within the Office, African Union officials, representatives of United Nations entities at the duty station, offices at United Nations Headquarters, representatives of the host government, representatives of regional and sub-regional organizations, and Member States. Results Expected: Integrated delivery of the Office's mandate, in particular through strategic and operational planning and implementation, policy coordination, senior-level decision-making and information management.
Competencies
Professionalism - Demonstrated ability to: provide advice in a broad range of strategic, policy, management and administrative issues to senior management; lead integrated processes; and, ensure the timely delivery of a programme of work. Track record of team building, problem solving and continuous organizational improvement for effective programme delivery. Good knowledge of the United Nations system, in particular the United Nations' work in peacekeeping, peacemaking, human rights and conflict resolution and elections. Institutional knowledge of the work on the African Union or equivalent organizations would be useful. Leadership - Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; and, shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives in all aspects of the mission's work; ensuring the equal participation of women and men in all areas of work; and, demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Managing Performance - Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; and, appraises performance fairly. Judgement/Decision-making - Identifies the key issues in a complex situation and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; and, makes tough decisions when necessary. Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; and, shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; and, uses time efficiently.
Education
Advanced University Degree (Master’s degree or equivalent) in one of the following disciplines: international relations, political science, business administration, public administration, management, law, or military studies. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree
Work Experience
At least 15 years of progressively responsible experience in such areas as: political, social, civil, military or legal affairs; public or business administration; or management is required. Experience working in a senior advisory or managerial capacity in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds and programmes) - or similar international organization or non-governmental organization - in a conflict or post–conflict setting is required. Previous relevant experience in Africa is desirable. Previous relevant experience working in the African Union or Regional Economic Commission is desirable. Experience in ensuring compliance with UN administrative, budgetary or financial regulations is desirable.
Languages
English and French are the official working languages of the United Nations. For this post, fluency in written and spoken English is required; knowledge of a second UN language (French or Arabic) is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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