ETHOPIAN JOB:Data entry and Program facilitator

Data entry  and  Program facilitator   

Job by Save The Children

(Job Id: 152338 | 1368 Views) Posted 04 Dec

Category: Accounting and Finance, Business and Administration, Information Technology

Location: Ambo 

Career Level: Mid Level ( 2+ - 5 years experience)

Employment Type: Full time

Salary:

View Jobs by this company

Job Description

Internal/External Vacancy announcement

INTRODUCTION

Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.

Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.

Job Title	Data entry  and  Program facilitator
Code	AFO/005
Place of Work	Ambo
Program/Unit	Growth through Nutrition
Monthly Salary in ETB	As per the scale of the organization
No. of Positions	1
Length of Contract	One Year

ROLE PURPOSE:

The purpose of the Data entry and program facilitator is to regularly entry data for all thematic activities and ensuring that quality data and information is entered, maintained, analysed, and disseminated for effective reporting and documentation of program activities as per the Growth through Nutrition program requirements.  Additionally, the position holder will be facilitating payments and provide related administrative support to the project team, as well as executing activities assigned by his/her immediate supervisor.

SCOPE OF ROLE: Position holder Reports to:  Regional M&E Project Manager

JOB SPECIFIC ROLES AND RESPONSIBILITIES

KEY AREAS OF ACCOUNTABILITY:

1.    Data Entry and documentation:

•      Compile, sort and organize data to be entered into the DHS-2 databases or electronic files.

•      Enter all data accurately and in a timely manner per direction from monitoring and Evaluation Manager.

•      Make sure that data entered on daily basis or immediately as received.

•      Pay attention to details and input data correctly and accurately.

•      Crosscheck and verify data keyed into the databases for accuracy.

•      Maintain complete, viable, accurate and up-to-date data

•      Assure protection of the systems and data performing at least one system back up.

•      Support M&E in generating report from database to be used for narrative report preparation

•      Ensure/maintain the confidentiality of data collected and stored

•      Ensure the equipment under his/her custody are repaired and maintained properly.

•      Conduct quality benchmark and RDQA

•      Ensure proper documentation (M&E)

•      Maintain and update workflow record regarding work completed and work pending.

2.    Program payment facilitation:

•      Requests working/program advances for payment as per approved Terms of References

•      Collects working/program advances and make various payments as per the authorization and approval of Budget Holders and in accordance with SCI’s financial management policy.

•      Ensures that all payments are made against sufficient, complete, correct and relevant supporting documents duly verified and approved by concerned managers or budget holders.

•      Ensures that all payment documents bear “Save the Children Paid” stamp.

•      Summarizes expenses using relevant expense codes duly authorised by responsible person and timely settle all project advances to finance section of the Field Office before placing a request for another advance.

•      Ensures that government withholding tax is deducted from service fees to hotels, resources persons etc. rendered outside of the Field Office location and issues receipts to service providers accordingly.

•      Ensures that all unused cash returned from specific project advance is deposited in SCI Bank account daily and expenditures settled with in three days.

Job Requirements

MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES,

QUALIFICATION

Essential

·        Minimum of four years’ experience for diploma and two years for degree holders. Demonstrated experience in data entry, filing and disbursement related activities in NGO setting

·         Proficiency in computer software such as Windows, Word, Excel, and Access.

·         Ability to work as member of a multicultural development team.

·         Efficient skill for posting data into computer. 

·        Good understanding of project implementation processes

·        Demonstrated skills in interpersonal communication, local and English language

·        Excellent and demonstrated skills in computer Microsoft office applications: Word, Excel, Power Point and Outlooks, E-mails, DHIS2

• Diploma in statistics, IT and computer science with minimum.

·         First Degree/Diploma in Accounting/Business Administration/Banking and finance or related fields with strong commuter skill including experience in data entry. Proficiency in computer software such as Windows, Word, Excel, and Access.

How to Apply

HOW TO APPLY

Interested applicants who meet the MINIMUM requirements should send the following through Shuramu.Haile@savethechildren.org or through Ambo Field Office, HR Office on or before December 10, 2017.

•  A CV (not more than 3 pages)
• A cover letter (not more than one page)
• A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.

Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.

PLEASE MAKE SURE YOU STATE THE CODE OF THE VACANCY ON THE SUBJECT OF YOUR EMAIL.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children. We undertake rigorous procedures during the recruitment process including background checks to ensure that only people suitable to work with children are allowed to join our organisation and all candidates will therefore be subject to this scrutiny.

In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.

Note: All travel costs should be covered by the applicant if invited for written exam or interview.

(Job Id: 152338 | 1368 Views) Posted 01 Dec

Category:

Accounting and Finance, Business and Administration, Information Technology

Location:

Ambo 

Career Level:

Mid Level ( 2+ - 5 years experience)

Employment Type:

Full time

Salary:

View Jobs by this company

Job Description

Internal/External Vacancy announcement

INTRODUCTION

Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.

Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.

Job Title	Data entry  and  Program facilitator
Code	AFO/005
Place of Work	Ambo
Program/Unit	Growth through Nutrition
Monthly Salary in ETB	As per the scale of the organization
No. of Positions	1
Length of Contract	One Year

ROLE PURPOSE:

The purpose of the Data entry and program facilitator is to regularly entry data for all thematic activities and ensuring that quality data and information is entered, maintained, analysed, and disseminated for effective reporting and documentation of program activities as per the Growth through Nutrition program requirements.  Additionally, the position holder will be facilitating payments and provide related administrative support to the project team, as well as executing activities assigned by his/her immediate supervisor.

SCOPE OF ROLE: Position holder Reports to:  Regional M&E Project Manager

JOB SPECIFIC ROLES AND RESPONSIBILITIES

KEY AREAS OF ACCOUNTABILITY:

1.    Data Entry and documentation:

•      Compile, sort and organize data to be entered into the DHS-2 databases or electronic files.

•      Enter all data accurately and in a timely manner per direction from monitoring and Evaluation Manager.

•      Make sure that data entered on daily basis or immediately as received.

•      Pay attention to details and input data correctly and accurately.

•      Crosscheck and verify data keyed into the databases for accuracy.

•      Maintain complete, viable, accurate and up-to-date data

•      Assure protection of the systems and data performing at least one system back up.

•      Support M&E in generating report from database to be used for narrative report preparation

•      Ensure/maintain the confidentiality of data collected and stored

•      Ensure the equipment under his/her custody are repaired and maintained properly.

•      Conduct quality benchmark and RDQA

•      Ensure proper documentation (M&E)

•      Maintain and update workflow record regarding work completed and work pending.

2.    Program payment facilitation:

•      Requests working/program advances for payment as per approved Terms of References

•      Collects working/program advances and make various payments as per the authorization and approval of Budget Holders and in accordance with SCI’s financial management policy.

•      Ensures that all payments are made against sufficient, complete, correct and relevant supporting documents duly verified and approved by concerned managers or budget holders.

•      Ensures that all payment documents bear “Save the Children Paid” stamp.

•      Summarizes expenses using relevant expense codes duly authorised by responsible person and timely settle all project advances to finance section of the Field Office before placing a request for another advance.

•      Ensures that government withholding tax is deducted from service fees to hotels, resources persons etc. rendered outside of the Field Office location and issues receipts to service providers accordingly.

•      Ensures that all unused cash returned from specific project advance is deposited in SCI Bank account daily and expenditures settled with in three days.

Job Requirements

MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES,

QUALIFICATION

Essential

·        Minimum of four years’ experience for diploma and two years for degree holders. Demonstrated experience in data entry, filing and disbursement related activities in NGO setting

·         Proficiency in computer software such as Windows, Word, Excel, and Access.

·         Ability to work as member of a multicultural development team.

·         Efficient skill for posting data into computer. 

·        Good understanding of project implementation processes

·        Demonstrated skills in interpersonal communication, local and English language

·        Excellent and demonstrated skills in computer Microsoft office applications: Word, Excel, Power Point and Outlooks, E-mails, DHIS2

• Diploma in statistics, IT and computer science with minimum.

·         First Degree/Diploma in Accounting/Business Administration/Banking and finance or related fields with strong commuter skill including experience in data entry. Proficiency in computer software such as Windows, Word, Excel, and Access.

How to Apply

HOW TO APPLY

Interested applicants who meet the MINIMUM requirements should send the following through Shuramu.Haile@savethechildren.org or through Ambo Field Office, HR Office on or before December 10, 2017.

•  A CV (not more than 3 pages)
• A cover letter (not more than one page)
• A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.

Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.

PLEASE MAKE SURE YOU STATE THE CODE OF THE VACANCY ON THE SUBJECT OF YOUR EMAIL.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children. We undertake rigorous procedures during the recruitment process including background checks to ensure that only people suitable to work with children are allowed to join our organisation and all candidates will therefore be subject to this scrutiny.

In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.

Note: All travel costs should be covered by the applicant if invited for written exam or interview.