Application Deadline : 17-Oct-16 (Midnight New York, USA)
Time left : 15d 22h 39m
Type of Contract : FTA Local
Post Level : GS-6
Languages Required : English
Duration of Initial Contract : 1 year
Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The Human Resource Section is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy and plans of actions.
Under the supervision of the Operations Manager the Human Resource (HR) Associate is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.
Duties and Responsibilities
Administer and implement HR strategies and policies in the Ethiopia CO in full compliance with UN Women rules, regulations, and HR policies and guidelines:
Provide general, standard information to the management and staff on HR strategies, rules and regulations;
Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
Prepare written response to queries concerning HR related matters.
Provide HR administrative and logistical services to the Ethiopia CO in full compliance with UN Women rules, regulations, and HR policies and guidelines:
Provide administrative coordination in the renewal of UNLPs and visas, the extension of contracts, processing of national benefits and allowances, and entitlements;
Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
Assume overall responsibility for leave management; record management;
Process payment, and administer entitlements for international staff as approved; validate and coordinate local payroll and related issues;
Facilitate staff separation process.
Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines:
Prepare and liaise on position establishment;
Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
Screen candidates and facilitate and participate in interview panels as necessary;
Prepare recruitment recommendations/supporting documentation for CRB;
Provide regular recruitment status reports.
Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines:
Monitor compliance with the performance appraisal review in the office and region and staff learning and development;
Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Business Partner.
Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines:
Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
Update position data in Atlas, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.
Facilitate knowledge building and knowledge sharing globally:
Organize training courses, workshops, information sessions, orientations and consultations for staff;
Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.
Key Performance Indicators:
Timely and accurate HR administration;
Timely and accurate organization of recruitments;
Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues;
Timely administrative service delivery to the Regional Office and offices in the region;
Up-to-date and secure databases, files and records.
Competencies
Core Values:
Integrity:
Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
Professionalism:
Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
Respect for Diversity:
Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.
Core Competencies:
Ethics and Values:
Demonstrate and safeguard ethics and integrity.
Organizational Awareness:
emonstrate corporate knowledge and sound judgment.
Development and Innovation:
Take charge of self-development and take initiative.
Work in teams:
Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
Communicating and Information Sharing:
Facilitate and encourage open communication and strive for effective communication.
Self-management and Emotional Intelligence:
Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.
Conflict Management:
Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
Continuous Learning and Knowledge Sharing:
Encourage learning and sharing of knowledge.
Appropriate and Transparent Decision Making:
Demonstrate informed and transparent decision making.
Functional Competencies:
Strong knowledge of HR administration, processes and policies;
Ability to be detailed oriented;
Ability to handle information of a confidential nature;
Ability to provide inputs to business processes re-engineering, implementation of new systems;
Ability to respond positively to new approaches;
Strong quantitative skills; ability to produce reports;
Strong communication skills;
Strong IT skills.
Required Skills and Experience
Education and certification:
Completion of secondary education;
First level university degree in HR, Business or Public Administration desirable, but not a requirement.
Experience:
Minimum of 6 years of relevant experience in human resources administration;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management system.
Languages:
Fluency in English is required;
Knowledge of the other UN official working language is an asset.
Application Information:
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded http://www.unwomen.org/about-us/employment
Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment;
UN Women will only be able to respond to those applications in which there is further interest.
Note:
In July 2010, the United nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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