JOB VACANCY IN ETHIOPIA FOR PROGRAM ADMINISTRATIVE ASSISTANT

Posted: 10.05.2016
Closing Date: 10.14.2016
Job by CARE Ethiopia
Category: Accounting and Finance, Business and Administration
Location: Addis Ababa, Addis Ababa 
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Full time
Salary: 542 $
Job Description

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

Program Administrative Assistant
Vacancy No. 115/16
Position: One (1)
 CARE Ethiopia’s mission is to work with the poor women and men, boys and girls, communities and institutions, to have a significant impact on the underlying causes of poverty in Ethiopia.
Objective: The purpose of the Program and Administrative Assistant position is to provide key support to the program unit in structuring and managing complex relationships between diverse group of constituents in coordinating program and administrative details. Under the overall guidance of the Program Coordinator s/he ensures effective and efficient functioning of the unit

 Administrative Support

§  Provides administrative backstopping to the WASH+ PC and WASH project staff including, but not limited to: first point of contact with external parties, confirming appointments, drafting letters of response, assists in donor report preparation, etc.;

§  Maintains the supervisor’s (PC) online calendar, contacts with visitors, arrangement of appointments and meetings and acting as an integrator when required and/or taking minutes;
§  Follows up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to PC
§  Prepares high quality briefing materials for supervisor for appointments, meetings, missions and maintenance of protocol procedures;
 Program Support

§  Assists the preparation of Scope-of-Works/Terms of References (SOW/TOR) for consultancy service, reviews/revises SOW/TOR prepared by Program staff;

§  Supports to the preparation of project document, proposals and reports,
§  Monitors/follows up the WASH and its-complementary project in PAMODZI, suggests required budget revisions, flags up utilized funds, operational and financial issues require the attention of WASH management team,

 Maintenance/Management of Files/Records
§  Ensures all WASH project documents are filed in systematic and orderly way;
§  Checks information for accuracy, and ensures that it is up to date and relevant;
  Financial Oversight to Project Budgets

 §  Supports the PC and LDM advisor by summarizing and following up the WASH and other related budgets monthly financial reports
§  Support the PC by analyzing budget utilization reports and bringing to the attention of project management team;
Liaison and Representation

 §  Supports the WASH and its complementary projects in coordinating/organizing meetings/workshops;
§  Maintains/improves cross department/section relationships;Facilitation of information sharing within WASH project and with other projects/units in the office;
Job Requirements
A) Education/Training
 §   B.A. in Administration, Finance, Management or equivalent combination of education and work experience.
 B) Experience
 §   3 years of relevant experience.
 C) Competencies
 Respect, accountability, courage, excellence, building partnership, analytical ability, stress tolerance, initiating action, customer focus, interpersonal skill and planning and organizing.
 The salary for this position is $542 and the duty station is CARE Ethiopia Head Office.  The deadline for applications is 10 days from the date of advertising and this is a regular full time position   
How to Apply
If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please forward your: CV (not more than 3 page)  and cover letter (not more than one page) to  HR.ETHJobs@care.org, hard copy/paper applications will not be accepted.
 Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.
Only short listed candidates will be contacted for assessment. No Phone call please
When you apply, please clearly indicate the position and vacancy number on the subject line of your email application
 Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women