Location: Semera, Afar Regional State , EthiopiaContract - Full-Time
Closing date: Sunday 16 October 2016
All jobs close at midnight UK time on the date specified
Internal /External Vacancy Announcement
INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
JOB Summary
The senior Logistics coordinator will ensure an effective and accountable logistics support systems in place in line with the SCi’s global as well as SC-Ethiopia’s national policies and procedures in the Area offices. The post holder will also be responsible for the overall coordination and implementation of an effective procurement, fleet, warehousing and asset management practices under the Area office
KEY AREAS OF ACCOUNTABILITY:
Coordination and Support to Programmes
Implement Supply Chain strategy developed by Country office concerning the Area Operations
Work with Country Logs Director and CO Supply Chain Specialist to setup framework agreements
Plan and implement an effective purchase order management system at Area Office level and organize schedules for bulk and economical purchases
Coordinate and make certain that all logistics requirements are delivered in accordance with timescales set and agreed with programme managers
Regularly review programmes logistical requirements and ensure that programme works are carried out in the most efficient and cost effective manner
Provide support and work closely with the program/ project heads in developing procurement plan
Logistics support
Support Logs Director to implement SCI Logistics Procedures and rollout Country Logistics Manual in their area of operations i.e. all field offices within the remit of Logs Hub.
Ensure that SCI’s logistics standards and systems are fully addressed and procedures are adhered as per the guideline of warehousing, supply/stock movement control, freight management, asset management, as well as documentation, filling and reporting mechanisms are to the standard and fully implemented in the field offices within the remit of the Logistics Hub
Conduct regular regional market survey of goods, services and works and also establish vender registration database, and also establish framework agreements for commonly procured items in the region
Coordinate and manage all procurement requirements in the regional HUB and provide adequate and timely logistical support to all field office under the regional HUB including timely transport and delivery of services and supplies
Responsible for assessing and advising on logistical needs for new and existing projects in collaboration with all program and project team
Undertake swift check on fixed asset, ensure fixed asset are recorded by donor, establish regular monitoring system and reports are submitted regularly
Ensure compliance with donor rules and SCI procedures for warehousing and inventory management
Carry out spot checks of stock in area of operations and analyse warehouse report for management review and action.
Support CO team to develop Fleet Management Strategy and implement the same in their field offices.
Carry out spot checks for fleet in area of operations and analyse fleet reports for management review and action
Establish and maintain accurate and up-to-date fixed asset register records in the regional HUB and field offices
Directly involve in the tender management of high value transaction and construction works
ensure accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms
Staff management
Directly lead, manage and motivate Logistics staff in the Logistics Hub ensuring that they have clear work plans and objectives and receive regular supervision and reviews, and Build up their capacity through the use of effective training, performance management frameworks and development plan. Provide technical leadership to logistics staff in the field offices within the area of operations of the Logs hub.
Reporting
Ensure monthly reporting systems are implemented across the field offices under the Area Office structure in line with SCI Logistics Procedures for Procurement, stock, vehicles and assets. Review the monthly logistics reports and advise field offices and programmes where there are irregularities or areas of concern that need follow up
Preparing a monthly ‘Logistics Report’ to the Logistics Director & Programme Operations Director, detailing all logistical activities including procurement trackers, vehicle performance & fuel, stock reporting, asset register updates, staff issues, and other relevant information;
QUALIFICATIONS AND EXPERIENCE
Recommended a minimum of 5 years in Logistics management experience in NGO environment, including significant field operations experience running both development and emergency programs
BA/BCS degree or equivalent in management,, Development Studies or other social sciences .
Diploma/certificate courses in Logistics and Supply Chain strongly preferred.
A good understanding of Basic service programs and a working knowledge of the Country program priorities
Substantial experience in logistics, including procurement, supply chain, fleet management & inventory
Ability to analyze information, evaluate options and to think and plan strategically
Excellent interpersonal, communication and presentation skills
Fluency in written and spoken English / Afarigna for duty station in Semera
Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches
Willingness and ability to travel extensively in country
Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
HOW TO APPLY
If you meet the minimum requirements and interested to work with us please click the ‘Apply’ link below attaching the below documents in one file.
A CV (not more than 3 pages)
A cover letter (not more than one page)
A one page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this
Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.
In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.
“We need to keep children safe and as such, our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will, therefore, be required to complete a Police Check and must sign onto our Child Safeguarding Policy and Code of Conduct.”
Note: All travel costs should be covered by the applicant if invited for written exam or interview.
Location: Semera, Afar Regional State , Ethiopia
Contract - Full-Time
Closing date: Sunday 16 October 2016
All jobs close at midnight UK time on the date specified
CLICK TO APPLY NOW
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