NEW JOB VACANCY IN ETHIOPIA FOR PROJECT ACCOUNTANT – RMNH PROJECT

Category: Admin, Secretarial and Clerical, Business and Administration
Location: Addis Ababa 
Career Level: Senior Level (5+ years experience)
Employment Type: Full time
Salary: Negotiable
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Job Description

Organizational mandate:

The primary mandate of the Institute will be to provide short-term trainings on primary health care tailored to the needs of health workers, health managers, as well as policy makers from Ethiopia, other African countries and from the rest of the world. The Institute will also carry out need-based primary health care systems implementation research, organize national and international forums to provide a platform for researchers and program implementers to share their research findings and experiences, and provide guidance on issues needing direction.
Scope of work:

The office manager will be a member the core team of IIfPHC, operating under the supervision of the Executive Director and in close collaboration with other members of the core team. She or he will be responsible for the implementation of IIfPHC’s office work, keeping records,   communicating staff and visitors and facilitating their schedules would be in effect. Specifically, the office manager will
be expected to:

 
Job Description

The Office Manager under direct supervision of the project Team Leader and Project Manager will be involved in the provision and execution of Project upgrade activities, which are as follows:

    Organize travel by staff members, consultants and participants for consultancies, training and workshops
    Managing the office on daily basis
    Assisting the core teams, visitors and beneficiary in order to enable experts to concentrate on their core tasks
    Preparation of administrative documents
    Keeping financial records and making financial transactions
    Review, receive, screen, log and route correspondence manually and electronically, attach background information and maintain follow-up system
    Participate in the organization and preparation of special meetings and take minutes/notes
    Facilitate project workshops and training sessions
    Communicating the respective facilitators and responsible body.
    Organize travel by staff members, consultants and participants for consultancies, training and workshops
    Ensure particularly that all procurement documents are appropriately filed with meticulous attention to administrative, technical and commercial procedures
    Monitor personnel files for national and international consultants, following up on contract expiry and extension dates, recording travel and travel entitlements, checking on completion of TORs and payments
    Keep contract files including progress monitoring, payment schedules, completion of TORs and acceptance and clearance of deliverables and
    Carry out any other duties according to skills and experience as required.
Terms of Employment: one year contract based on possible extension
Job Requirements
Required qualifications and Experience:
    BA Degree in Secretarial Science and Office Management, Business Administration or related fields
    A minimum of 5 years of experience on similar project as a secretary or assistant to a Senior Manager administrative and financial tasks, data management and support.
    Fluency in English both verbally and writing
    Excellent computer skills: MS Office (Word, Excel, Power Point),SharePoint, Internet Explorer
    Management skills are essentials
    Trainings in communication and presentation skills would be considered as an asset
    Ability to work under pressure and timely completion of tasks
    Excellent interpersonal skills and understanding of task and project objectives
 
How to Apply

N.B. Only short listed candidates will be conducted
Interested applicants can register in person or send their CVs and relevant documents at the address given below within 10 working days from the first appearance of the announcement.
Ethiopian Public Health Institute
Human Resource Management Directorate
At Human Resource Management Case team
Room No. 112
P.O.Box 1242 or 5654
Addis Ababa, Ethiopia