Posted: 09.02.2016
Closing Date: 09.12.2016
Category: Accounting and Finance
Location: Addis Ababa
Career Level: Senior Level (5+ years experience)
Employment Type: Full time
Salary:
Job Description
Roles and Responsibilities
Grants Financial Management
Ensure that financial transactions are in accordance with General Accepted Accounting Principles and they are complaint with Government, donor and JHU regulations
Ensure compliance with Government of Ethiopia fiscal rules and regulations.
Ensure the financial integrity of all programs and support teams;
Conduct Quarterly review and analyses of grants financial reporting to ensure timely submission and compliance with JHU policies and award requirements.
Assist in the coordination of annual audit and quarterly review activities of external audi tors
Manage communications with external auditors on external financial statements and accounting issues to ensure auditor agreement with the organization decisions on accounting disclosures and issues
Ensure appropriate grant financial and monitoring frameworks are in place, and operating satisfactorily
Provide required grants financial information and address disallowed costs.
Provide financial advice on interpretation of award terms to implementation grants within the donor requirements, in collaboration with respective HQ Core Team and Director of Finance & Operations,
Ensure reporting requirements as per JHU, donor and government standards,
Track and monitor reimbursable VAT and ensure timely recovery from respective Government authorities.
Prepare close-out documentation at end of funding cycles in compliance with USG and government regulations,
Reporting
Review and/ generate activity based financial reports for compliance with grant and donor requirements; analyze spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending.
Provide up to date analysis and required reports of the financial situation in the project for management decision making and donors for compliance purpose
Budgeting
participate in the development of annual budgets or as required for new program development purposes, ensuring proper budgeting standards.
Prepare and/or review the budget amendments, extensions of the life of an award, and any other award budget modification,
Ensure all program budgets are tracked according to funding ceilings and ensure monthly reporting to program teams on expenditure.
Procurement/Asset Management
nsure that all procurement procedures and processes adhere to donor requirements including where required waivers and prior approval for the donor,
Ensure appropriate insurance for staff, property and associated program goods and activities is in place in liaison with Operations Officer,
Oversee the Procurement Committee function and ensure that financial procedures are followed by the committee, the maintenance of transparency and ensuring value for money;
Prepare annual reports or as required on accruals, expenditure, staffing, fixed asset as required by the donor and Government.
Capacity Building and Supervision
ensure training in financial management for project team and partners,
Identify capacity building needs of all finance and program staff in the project and ensure relevant trainings are conducted,
Build capacity of local partners on US G compliance regulations,
Ensure strong leadership to the finance team,
Quick books/Accounting System
Conduct the final checking of the end of month financial reports prior to the Director of Finance & Operations reviewing,
Follow up the sending of QuickBooks files and the financial supporting hard documents to the
Remote Imprest Fund Administrator (RIF Administrator) in Baltimore,
Reports To: Director of Finance & Operations
Job Requirements
Qualification, Educational back ground & Work experience
Bachelor’s degree in accounting or finance, and five to seven years combined experience in accounting/budgeting management; or MSc/MA/MBA with three to five years combined experience in accounting/budgeting management;
Knowledge of United States Government grants, and auditing standards as they apply to effective management of multi-year funds;
Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices;
Budget development skills with multi funding sources and general ledger skills;
Relevant software skills to include automated accounting software and database spreadsheets
Work independently with initiative to manage high volume work flow, may structure work of staff members.
How to Apply
Interested applicants must submit their cover letter and CV no later than September 12, 2016 to: JHU.CCP Ethiopia
Email Address: hr@jhuccpeth.org
Employment Terms
Salary: As per the organization Scale
Duration of Employment: one year with possible extension
Johns Hopkins Center for Communication Programs (CCP) is an equal opportunity employer. Qualified women and persons with disability are highly encouraged to apply.
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