Advertised: 20 Sep 2016 E. Africa Standard TimeApplications close: 05 Oct 2016 E. Africa Standard Time
Travel Assistant,GS-5,Addis Ababa,Ethiopia-Post Number-00068185- Open for Ethiopian National Only
Job no: 499025
Work type: Fixed Term Staff
Location: Ethiopia
Categories: Finance and Administration, Support: Operations
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Position:
Under supervision of the Senior Travel Assistant (GS-7), performs a variety of duties related to the travel administration and controls for UNICEF Ethiopia Country Office and UNICEF Regional Liaison Office.
Key Expected Results:
Upon the request received from the pertinent Cluster/Section, reviews Travel Authorization (TAs) for the international and local travel, prepares amendment to TAs as required. Also maintains the Travel Authorization (TA) register and travel plans and indicates details of all travels therein, as they take place.
Calculates travel claims and review related documents and verifies them for completeness, before submitting for posting, for forwarding them to Finance Section for payment.Follow up with travelers who have outstanding travel claims to ensure timely settlement of the same.
Arranges for flight bookings, issuance of tickets and hotel reservations for arriving and departing international staff members, their dependents and visitors. Arrange, likewise, for national staff members, partners, consultants and UNVs traveling on mission locally or abroad. Also advise the Transport Unit on pick-ups from and drop-offs from the airport.
Assist in obtaining Security clearance for UNICEF staff members, their dependents and visitors, as required. Also inform the UNDSS on movements of staff and visitors.
Verifies invoices from Travel Agents as well as packers and prepares payment requests, as necessary.
Maintains and updated files of Travel Authorization and supporting documents.
Assist as a backup for protocol issues when required.
Key Accountabilities and Duties & Tasks
Performs a variety of duties related to the travel administration. The position will process requests with expected time frame and will ensure process meets the requirements of the office, including policy and procedure.
Qualifications of Successful Candidate
Completion of secondary education. Knowledge of United Nations travel rules and practices and of standard tools and references of the travel industry is an asset
Competencies of Successful Candidate
Core Values
Commitment
Diversity and Inclusion
Integrity
Core competencies
Communication
Working with People
Drive for Results
Functional Competencies
Analyzing
Following Instructions and Procedures
Planning and Organizing
To view our competency framework, please Click here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
Advertised: 20 Sep 2016 E. Africa Standard Time
Applications close: 05 Oct 2016 E. Africa Standard Time
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