Location: Addis Ababa, AA, Ethiopia
Employment Type: Full time
Posted: 07.06.2016
Closing Date: 07.15.2016
Job Description:
Food and Agriculture Organization of the United Nations Representation in Ethiopia
External Vacancy Announcement
Ref. No. FAO-ADM-18/2016
Deadline for application: 15 July 2016
Position Title: Procurement Assistant
Contract Type: National Project Personnel
Grade Level: As per UN scale
Duty Station: Addis Ababa
Duration: Six (6) moths, extendable (subject to satisfactory performance and continuity of funds)
Organization: FAO representation in Ethiopia (FRETH - Country Office)
Unit: FAO representation in Ethiopia (FRETH – Country Office)
Organizational Setting:
The Procurement Assistant performs a wide range of routine administrative and control functions in support of FAO’s procurement services. He/she contributes to timely and efficient procurement operations.
Key Functions:
Under the overall supervision of the FAO representative in Ethiopia (FAOR), or other Professional Officer as delegated by the FAOR, and the direct supervision of the International Procurement Officer, the incumbent will carry out the following duties:
•Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to: identification of potential suppliers, preparation of invitations to bid, bid summaries, purchase orders and/or contracts, simple contractual amendments, renewals; obtain clarifications when necessary
•Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation;
•Report on the status of procurement actions
•Support market evaluations and solicitations prepared in field locations
•File documents and correspondence and database records related to procurement actions, assigned tenders, purchase orders and contracts
•Run periodic reports, taking action as requested
•Ensure data input into systems are accurate
•Review with the supervisor problems and discrepancies related to assigned actions
•Participate, as may be required, in local tender opening panels and the Local Procurement Committee (LPC)
•Assist in the preparation of procurement plans, taking into consideration timelines for receiving Invitations to Bids (ITB), Request for Quotation (RFQ) and Request for Proposals (RFP);
•Perform other related duties as required
Minimum Requirements
Candidates should meet the following
•Education: Completion of Secondary School Education
•Work Experience and Knowledge: Three years of experience in administrative, accounting and/or procurement support work
•Language: Working knowledge (Level C) of English
Selection Criteria
Candidates will be assessed against the following:
•IT Skills: Good knowledge of the MS Office package, Internet and Office technology equipment
•Technical Skills:
-Good knowledge of procurement regulations and procedures
-Very good knowledge of a corporate computerized financial/travel/human resources/procurement systems
Core Competencies
•Result focus
•Teamwork
•Communication
•Building Effective Relationships
•Knowledge Sharing and Continuous Improvement
Desirable Qualifications and Skills
•Good knowledge of FAO’s administrative policies and procedures is an added advantage
•High level of trustworthiness
How To Apply:
To Apply:
Applications must include motivation letter (quoting Job Title and vacancy reference no.), an updated CV, and a completed FAO Personal Profile Form that can be accessed via http://www.fao.org/employment/irecruitment-access/en/
Please do not attach copies of academic degrees, recommendation letters or any other credential with the application.
Application should be submitted to the following address (by email, post, fax or hand delivery to our Office-Registry)
FAO Representation in Ethiopia
CMC Road, Gurd Shola, next to ILRI or Holy City Centre
Email: ET-Recruitment@fao.org
Fax: 011 647 8800
P.O.Box: 5536, Addis Ababa
This vacancy is open to male and female candidates. Applications from qualified women candidates are encouraged.
Acknowledgements will be sent only to shortlisted candidates
Please note that a university degree is a title of study substantiated by at least 3 years’ of full time study (equivalent to a BA or BSc- Bachelors’ Degree) from a recognized institution. An advanced degree is equivalent to a Masters’ Degree (i.e. MA or MSc) or higher.
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