Posting Title: ACCOUNTING ASSISTANT
Job Code Title: ACCOUNTING ASSISTANT
Department/Office: ECONOMIC COMMISSION FOR AFRICA
Duty Station: ADDIS ABABA
Posting Period: 31 October 2016 - 29 November 2016
Job Opening Number: 16-Finance-ECA-68318-R-Addis Ababa (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
•Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
Org. Setting and Reporting
The post is located in the Finance Section of the Division of Administration at the United Nations Economic Commission for Africa (UNECA), Addis Ababa. The Incumbent will report to the Chief of Section and to the Unit Chief.
Responsibilities
Within delegated authority, the Accounting Assistant will be responsible for the following duties:
•Scrutinizes source documents for completeness, accuracy and validity of charges.
•Investigates erroneous charges and takes appropriate corrective accounting actions.
•Reviews transactions in UMOJA related to billings and cost recovery items, prior to
approval and issuance of invoices. Prepares periodic summary reminders related to other receivable amounts related to billings and cost recovery transactions. Also prepares consolidated reminders covering bank reconciliation and other receivables, as applicable.
•Communicates with permanent missions, offices and departments, funds and programmes,
and other entities, regarding missing documentation or any other issues related to discrepancies between their accounts and those maintained at Headquarters.
•Reconciles and review accounts and performs bank reconciliation activities for all House Banks of UNECA. Ensures proper clearance procedures have been followed for OIM and UNDP SCA in line with UNHQ set deadlines.
•Extracts details of income and accounts receivable, from accounting system in order to analyze and verify accuracy and recommends and prepares necessary journal entries.
•Assists with the monitoring of expenditures to ensure they remain within authorized levels. Examines the validity of requests for increases in imprest levels; prepares disbursement vouchers to replenish imprest accounts.
•Audits various accounting transactions, e.g., final payments, etc., to ensure correctness of disbursements and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
•Drafts/prepares memoranda and/or cables to various offices, departments and overseas offices.
•Coordinates with Umoja Production Support to resolve issues related to SAP processes for the Finance Module.
•Provides guidance and training to colleagues as required.
•Responds to queries from staff members and third parties.
•Prepares worksheets and assists with the preparation of monthly and year-end financial statements.
•Supervises other General Service staff as required.
•Performs other duties as may be required.
Competencies
Competencies:
•Professionalism:
Knowledge in the use and application of the Organization’s financial regulations and rules as well as accounting policies and practices. Ability to extract, interpret, and analyse a wide variety of data and to resolve data discrepancies and other problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
•Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Accountability:
Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
High school diploma or equivalent. Must have passed the Global General Service Test (GGST) at Headquarters at the Offices Away from Headquarters
Work Experience
A minimum of seven years of experience in accounting, finance or related area is required. Experience with finance and accounts receivable processes and procedures is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Assessment
•Evaluation of qualified candidates may include a written assessment test which may be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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