Location: Addis Ababa, Ethiopia
Category/Specialization: Accounting-Finance, Management
Employment Type: Full time
Closing Date: 05.08.2016
Job Description:
Mahibere Hiwot for Social Development (MSD), a Non-Political and non-profit Ethiopian Resident Charities currently implementing Deferent projects in Amhara National Regional State, in collaboration with deferent partners
MSD is looking for qualified and competent applicants for the following post
Finance and Admin. Manager
Report to: Executive Director
Duties and Responsibilities:
Job Responsibility #1: Financial Management:
Ensures Accounts Policies and procedures are implemented and regularly updated; Ensures that financial systems and documents are in compliance with laws, policies, standards and regulations and with generally accepted accounting principles and practices;
Designs and uses sound internal control system to safe guard assets, records and documents of the Organization;
Provides advice and information to Executive Director on finance, administration and management issue, labour laws and regulations;
Reviews the annual budget of the organization, exercise budgetary control, and analyze variance in the budget;
Ensures proper and timely supply of finance, human and material resource and other utilities to all work units of the organization, and monitors proper utilization of same;
Develops mechanisms to ensure that operations of the programs are implemented in cost effective manner;
Follows up the preparation of vouchers for all payments, authorizes petty cash payments, and ensure that transactions are recorded in appropriate books of accounts; as per limit of authority;
Job Responsibility #2: Human Resource Management:
Ensures that policies, procedures and guidelines relating to HR issues are well adhered to;
Co-ordinates capacity and training need assessment of MSD staff and ensures that such needs are incorporated in the overall human resource development plan of MSD;
Ensures computerized database on human, financial and material resources of MSD;
Ensures that gender responsiveness is adequately treated in recruitment, promotion, transfer and other human resource developments;
Ensures that contract of employees is renewed or discontinued timely;
Handles employee grievances, disciplinary issues and other administrative problems according to MSD’s policies and procedures;
Monitors that staff performance appraisal are conducted on time for all staff of the organization.
Job Responsibility #3: Staff Management:
Supervises, leads, guides and supports staff reporting to him/her;
Recommends or initiates personnel actions such as promotions; transfers, terminations, and disciplinary actions including performance improvement plans;
Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals.
Job Responsibility #4:Materials Management:
Prepares and updates procurement schedules for materials and services requested by the various units/programme of the organization;
Places procurement orders, follows shipment, forwarding and clearance and ascertain availability of transport for delivery to users;
Ensures that tendering procedures governing the purchase of professional services and procurement of stock and property are adhered to;
Ensures that the all supplies purchased/donated are received by Goods Receiving Note, are properly handled, and issued by Store Issue Voucher upon requests;
Ensures timely delivery of supplies and equipment’s to field offices within the limits of budgetary provisions and approved work programme;
Ensures that comprehensive annual inventory is carried out and appropriate action is taken as per the result of the inventory taken;
Ensures vehicle utilization as per MSD policies and procedures and pursue timely vehicle repair and maintenance;
Prepares regular reports on fuel consumption and other related expenses pertaining to the project vehicle.
Job Responsibility #5: Undertakes any other activities as requested by the Executive Director.
EDUCATION/TRAINING: MBA/BA Degree in accounting or management
EXPERIENCE: 5/7 years work experience out of which 3 years in a senior position.
TECHNICAL AND OTHER SKILLS
Demonstrated leadership ability to inspire and empower others;
Integrated knowledge and understanding of human resources concepts, practices, systems, and procedures;
Excellent planning, organizational, analytical and decision making skills;
Computer proficiency.
TECHNICAL AND OTHER SKILLS
Willingness to work under pressure;
Good interpersonal and ability to communicate information accurately;
Excellent interpersonal skills and demonstrated ability to work effectively a team
Excellent oral and written communication skills particularly in English.
Required No.: One
Term Of Employment: one year contract with Possible Extension
Duty Station: Addis Abeba
Salary as per the salary Scale of the organization
NGO Experience is advantageous.
Females are encouraged.
How To Apply:
Qualified and interested applicants should submit their application letter with CV and non returnable copies of testimonies within 7 days with the following email address: msdhq1@gmail.com
Physical Address: Gerji Road ,Imperial Hotel
Behind Sami Building
Addis Ababa
MSD Head Office
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